ROC Company Annual Filing

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Introduction

The Companies Act, 2013 has mandated for every company whether Private Limited Company, One person Company, Section-8 Company incorporated under the provisions of the said Act whether public or private to annually file its audited Financial Statements in various e-forms along with the necessary documents with the respective Registrar of Companies irrespective of the turnover, capital, transactions done etc. The Annual filing is done to report the activities carried out during the Financial Year.

The Annual filing of a company includes all the documentation pertaining to the filing of audited Financial Statements and the Annual return which includes the information that of the Financial Statements of the Company, Registered Office Address Certifications(if any), Details of the Shares and Debenture issued during the year and transferred, Register of Members as on the date of end of Financial Year , The details and information of Debt also about the changes in the Management of the Company including the details of its Directors, KMPs, Meeting held and attended by the Directors etc. .

Sprinthub Solutions has team of experts providing you the best assistance, timely delivery and guaranteeing the highest customer satisfaction with respect to Company incorporation process. You may get in touch with our team on 096436-69475 or email info@sprinthub.in

Advantages of ROC Annual Filing

Increases trustworthiness

The primary requirement for any business is Compliance of law. If the Company is abiding by the laws it attracts the potential investors to invest in the Company as the date of the company’s annual return is displayed on the Master Data on MCA portal which also helps in getting the Government tenders, availing of loan facility from Banks and Financial Institutions and approvals for similar other purposes

Helps in maintaining the Active status of Companies

In order to maintain the active status of the Company it is necessary to file the returns on a continuous basis which helps in avoiding the charges of heavy penalties. If the company doesn’t comply with the provisions and fails to file the returns it may also be declared as defunct or removed from the registers of ROC which also affects the status of the concerned directors thereby either disqualifying or debarred from their further appointment in any Company.

Minimum Requirement for Incorporation as NBFC

Company Incorporated under Companies Act 1956 / 2013

Minimum Net Owned Funds : Rs. 2 Crore (Capital must be tax paid)

Profile of the Directors Should be from Finance or Banking

Capable Business Plan for 5 years

Documents Required for ROC Annual filing

PAN of the Company

Audited Financial Statements audited by statutory auditor

Minutes of the Board Meeting and EOGM

MOA and AOA of the Company

DSC Cert of the authorized Directorificate of Incorporation

Certificate of Incorporation

Process of ROC Annual Filing

1. Complete the Application Form

You are requested to first fill the simple questionnaire provided by our expert team.

Application for DSC

DSC is a Digital Signature Certificate consisting of the E-signatures prepared. It will approximately take 1 day.

E-filing for incorporation of a Company

Once the name is approved, an online application is required to be filed through SPICE+ along with the requisite documents as obtained from the client with ROC. The MOA as well as AOA shall be filed online. This process again takes approximately 2-3 days.

Document Processing

At the second step we will be requiring the documents in accordance with the questionnaire filled by you so that we can arrange them as per the requirement and for processing.

Name Availability

The next step is to check the name availability. The name should be unique in nature and should not be similar to name of any other entity registered. It may take at least 1-2 days.

Get Certificate of Incorporation

Once the Company gets incorporated we will share all the docs like Incorporation Certificate, MOA , AOA and Digital Signatures.

Annual Filing of Companies for FY 20-21

Companies incorporated on or before 31st December 2020 are required to file their financials for Financial Year 20-21 before the due dates. Companies incorporated on or after 1st April 2020 to 31st March 2020 can file their ROC Annual Filings next year by preparing the statement of 18 months.

Due Date of ROC Filing for FY 20-21

1. Companies incorporated on or before 31

2. Companies incorporated on or after 1st April 2020 to 31st December 2021

More Insights on Annual Filing of the Company

Every company has to mandatorily comply with the annual requirements as prescribed under the Companies Act, 2013. It is a statutory requirement to appoint a statutory auditor for auditing the annual accounts of the company. The companies have to get their accounts prepared and get it approved by the Board of Directors and Auditors of the company.

The companies in addition to MCA annual filings are also required to file Income Tax Return in respective form before 30th of September of every year with the Income Tax Department. It is compulsory to file ITR and annual accounts with ROC irrespective of the fact whether the company is working or not.

The companies are required to conduct an Annual General Meeting once a year within 6 months from the end of that financial year i.e. 30th September of every year. For Newly incorporated companies the AGM must be held within 9 months of the end of financial year i.e. by 31st December of the respective year. The time gap between any two AGM should not be more than 15 months.

Hold Board Meeting

Approve the financial statements, board report and notice of AGM

Hold Annual General Meeting

Approve the financial statements, dividend declaration, regularisation of director and appointment of auditor if required.

Filing of Forms

FIle Form AOC-4 within 30 days of the AGM and MGT-7 within 60 days of the AGM

Form AOC-4 (Filing of Financial Statements)

The financial statements after approval must be signed by the board of directors/KMP if any and the statutory auditor of the company. Along with the financial statements, Board Report and its annexures are also required to be filed along with the form. Form AOC-4 is required to be filed within 30 days of the AGM or before 29th of September whichever is earlier.

Form MGT-7 (Filing of Annual Return)

Every company is required to file the statement of annual return containing the particulars of securities, details of meetings, directors, shareholder and transfer details any various other details within 60 days of the AGM or 28th November whichever is earlier.

Penalty for Non-Filing of Annual Accounts with ROC

In case the companies are unable to file Form AOC-4 and MGT-7 before the due date, they will be liable for an additional fee of Rs.100.00 per day till the date of filing.

Name of Form	Contents	Timeline	Last Date
Form AOC-4	Audited Accounts with Board Report and Auditors Report	30 days from AGM	29th October
Form MGT-7	Annual Return	60 days from AGM	28th November

Name of Form	Contents	Timeline	Last Date
Form AOC-4	Audited Accounts with Board Report and Auditors Report	30 days from AGM	29th January
Form MGT-7	Annual Return	60 days from AGM	28th February